1. Introduction and scope

Optikka Corp. (“Optikka,” “we,” “us,” or “our”) provides creative infrastructure that enables enterprises to produce large volumes of branded media output. This Privacy Policy explains how we handle personal information.

We handle personal information in two distinct capacities, and this policy is organized around that distinction:

As a controller, we decide why and how certain personal information is processed. This applies to information we collect about visitors to our website, prospective and current business contacts, partners, and applicants for employment.

As a processor or service provider, we process personal information on behalf of and under the instructions of our enterprise clients, who remain the controller of that information. This applies to the content and data our clients submit to or generate through the Optikka platform, including subject images and associated identifiers.

This policy describes our practices in both roles. Where we act as a processor, our handling of personal information is governed primarily by our agreement with the relevant client, and that client’s own privacy policy will typically govern how the underlying individuals’ information is collected and used. Individuals with questions about data processed through a client’s use of Optikka should contact that client directly.

This policy does not apply to third-party websites, products, or services that we do not own or control.

2. Who we are and how to contact us

Optikka Corp. is a Delaware corporation.

For privacy questions, requests, or complaints, contact us at:

Email: privacy@optikka.com

Postal address: 5400 Broken Sound Blvd. NW, Boca Raton, FL 33487

Privacy contact: Chief Operating Officer or a named DPO

3. Information we collect as a controller

When we act as a controller, we may collect the following categories of personal information.

3.1 Information you provide directly

Business contact information, such as name, title, employer, email address, phone number, and the content of communications, when you contact us, request a demonstration, respond to outreach, or enter into a partnership or agreement with us.

Account and onboarding information for authorized users of the Optikka platform, such as name, work email, role, and access credentials.

Applicant information, such as resume, work history, and contact details, if you apply for a position with us.

3.2 Information collected automatically

Usage and device information, such as IP address, browser type, operating system, pages viewed, referring URLs, and timestamps, collected when you visit our website or use the platform.

Cookies and similar technologies, as described in Section 7.

3.3 Information from third parties

Business and contact data from publicly available sources, referrals, events and conferences, and business information providers, used for sales, partnership development, and relationship management.

4. Information we process on behalf of clients

When clients use the Optikka platform, they may submit, upload, or generate content and data that includes personal information. This may include:

Subject images, such as photographs of athletes, performers, or other individuals provided by the client for use in generated media.

Associated identifiers and metadata, such as names, team or organization affiliations, jersey numbers, event details, and similar attributes used to assemble or label output.

Brand and design assets and structured data the client uses to drive automated output.

We process this information only to provide the platform and services to the client, in accordance with the client’s instructions and our agreement with the client. We do not use client-submitted personal information for our own independent purposes, and we do not sell it.

The client is responsible, as controller, for establishing a lawful basis for the information it submits, for providing required notices to the individuals whose information is included, and for obtaining any necessary consents or permissions, including image and likeness rights and any consents required for individuals who are minors.

5. How we use information

As a controller, we use personal information to:

Respond to inquiries and communicate with you.

Provide, maintain, secure, and improve our website and platform.

Manage relationships with clients, partners, and prospects, including sales and partnership development.

Administer accounts and authenticate authorized users.

Evaluate job applicants.

Comply with legal obligations, enforce our agreements, and protect our rights, our users, and the public.

Legal bases (for individuals in the EU, UK, and similar jurisdictions)

Where applicable law requires a legal basis, we rely on:

Legitimate interests, such as operating and securing our business, developing relationships, and marketing to business contacts, balanced against individuals’ rights.

Performance of a contract, where processing is necessary to provide services or take steps at your request.

Consent, where we rely on it, which you may withdraw at any time.

Legal obligation, where processing is required by law.

6. Automated and AI-assisted processing

Optikka uses automated systems, including artificial intelligence and machine learning models, to generate and assemble media output. This processing operates on the content and data submitted by clients to produce variations of branded creative material.

We design our processing to preserve the identity and likeness of subject images as submitted, and our systems are configured to assemble output from defined inputs rather than to independently infer or alter the identity of individuals.

We do not use this automated processing to make decisions that produce legal or similarly significant effects about individuals.

7. Cookies and tracking technologies

We and our service providers may use cookies, pixels, and similar technologies on our website to operate the site, remember preferences, measure performance, and understand usage.

You can manage cookies through your browser settings. Some features may not function properly if cookies are disabled.

8. How we share information

We do not sell personal information. We may share personal information with:

Service providers and sub-processors that perform services on our behalf, such as cloud hosting and computing infrastructure providers, AI and media-processing providers, analytics providers, and communication tools. These parties are permitted to use the information only to provide services to us.

Clients, with respect to information we process on their behalf.

Professional advisors, such as legal counsel, accountants, and auditors.

Acquirers or successors, in connection with a merger, financing, acquisition, reorganization, or sale of assets.

Authorities or other parties, where required by law, to respond to legal process, or to protect our rights, our users, or the public.

A current list of sub-processors is available on request.

9. International data transfers

We are based in the United States, and the information we handle may be processed in the United States and other countries that may have different data protection laws than the country in which you are located.

Where we transfer personal information from the EU, UK, or other regions with transfer restrictions, we use appropriate safeguards, such as Standard Contractual Clauses, where required.

10. Data retention

We retain personal information for as long as needed for the purposes described in this policy, to comply with our legal obligations, to resolve disputes, and to enforce our agreements.

For information we process on behalf of clients, retention is governed by our agreement with the client, and we delete or return that information in accordance with that agreement.

11. Data security

We maintain administrative, technical, and physical safeguards designed to protect personal information against unauthorized access, use, disclosure, alteration, and destruction. No method of transmission or storage is completely secure, and we cannot guarantee absolute security.

12. Your privacy rights

Depending on where you live, you may have rights regarding your personal information, which may include the right to:

Access or obtain a copy of your personal information.

Correct inaccurate personal information.

Delete your personal information.

Object to or restrict certain processing.

Withdraw consent where we rely on it.

Data portability.

Not receive discriminatory treatment for exercising your rights.

To exercise any of these rights, contact us using the details in Section 2. We will respond as required by applicable law and may need to verify your identity before fulfilling a request. You may also have the right to lodge a complaint with a data protection authority.

If your request concerns personal information we process on behalf of a client, we will refer the request to the client or handle it according to our agreement with that client.

12.1 California residents

If you are a California resident, the California Consumer Privacy Act, as amended by the California Privacy Rights Act (CCPA/CPRA), provides additional rights, including the right to know, the right to delete, the right to correct, and the right to opt out of the sale or sharing of personal information.

We do not sell personal information, and we do not share personal information for cross-context behavioral advertising as those terms are defined under the CCPA.

The categories of personal information we collect, the purposes for which we use them, and the categories of recipients are described in Sections 3, 5, and 8 of this policy. We retain each category as described in Section 10.

You may exercise your rights using the contact details in Section 2. You may also use an authorized agent to submit a request on your behalf, subject to verification.

13. Children’s privacy

Our website and platform are intended for businesses and are not directed to children, and we do not knowingly collect personal information directly from children through our own services.

Where a client submits content or data through the platform that includes information about individuals who are minors, the client is responsible, as controller, for obtaining all consents and permissions required by law, including under the Children’s Online Privacy Protection Act (COPPA) and any applicable state laws, and for ensuring it has the right to provide that information to us.

14. Third-party links and services

Our website or platform may link to or integrate with third-party websites and services. We are not responsible for the privacy practices of those third parties, and we encourage you to review their policies.

15. Changes to this policy

We may update this policy from time to time. When we do, we will revise the “Last updated” date above, and where required by law, we will provide additional notice. Your continued use of our website or services after an update indicates your acceptance of the revised policy.

16. Contact us

If you have questions or concerns about this policy or our handling of personal information, contact us at:

Optikka Corp.

Email: privacy@optikka.com